[招聘进行中] GM Assistant (Shanghai Office)

Provide effective and efficient administrative and organizational support to General Manager as well as a number of other top managers.

Impact on Business (i.e. business contribution, nature and scope of responsibility, risk and financial management)

-Maintains a more complex calendar and directs and forwards phone calls (filtering calls), e-mail and/or faxes for the General Manager, China.

-Organizes meetings and arranges meeting room/venue (in- and external) including requirements and visitor announcements.

-Settles correspondence and prepares documents, memoranda and reports or relevant translation.

-Maintains files and supports with generic administrative tasks.

-Registers absence and presence.

-Prepares and/or checks presentations and takes minutes of meetings and distributes them to participants.

-Delivers contents for presentations.

-Checks invoices.

-Makes travel arrangements and organizes travel schedules and prepares itineraries, including arrangement of visa application if necessary.

-Orders business cards.

-Maintains contact list for GM.

-Prepares and checks expense reports.

-Financial/ budgetary support.

-Monitors current policies, procedures and processes of the department.

-Writes and presents in an accurate and clear way, uses correct language and verbs.

-Focuses on achieving goals and meeting deliverables.

-Sets high demands for one’s own deliverables and acts accordingly.

-Minutes of Corporate Meeting, Cross Department meeting.

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Innovation and Change   (i.e. range and diversity of activities, problems, processes, market dynamics and management challenges that need to be recognized and resolved)

-Be flexible in performing different tasks in various departments assigned by the General Manager.

-Maintains broad knowledge of all the functions in the company.

Internal & External Customers/Suppliers as well as Third Parties    (i.e. nature and level of client relationship management and service delivery)

-Has regular interface with other senior group officers, senior representatives and other senior third party contacts (like Anglo Eastern).

-Supports in the development, implementation and maintenance of policies, procedures and processes of the department.

-Presents ideas or plans to others in a way that makes them change their opinion and activities.

-Bachelor or higher

-Above 3 years Work Experience in administrative & organizational assistance, preferably in an international environment

-Discreetly being the “ears and eyes” for executive levels in- and outside the company and weighting this information on importance.

-Pro-active attitude in every situation.

-Handling important relations with a high sense of different levels.

-Excellent organizational, planning, communication and interpersonal skills and a flexible approach in dealing with day-to-day challenges are essential.

-Highly motivated and pro-active team player.

-A strong sense of responsibility

Other skills   (e.g. IT, language, etc )

- Proficient with Microsoft Office.

- Fluent in Mandarin and English, both verbally and in writing.

- Communication

- Professionalism

- Flexibility and problem solving skills

- Engaging international working environment in a modern working location
- Challenging position with corresponding responsibilities
- Excellent remuneration package including an EVA bonus
- Wide range of career opportunities, personal and professional growth